The Exam Accommodation Program assists students who require exam support.
Deadlines for Requesting Accommodations
Fall & Winter Session
|Non-final exams||2 weeks (14 days) prior to the scheduled exam date|
|December final exams||November 19|
|April final exams||March 19|
Spring & Summer Session
|Non-final exams||1 week (7 days) prior to the scheduled exam date|
|Final exams||2 weeks (14 days) prior to the scheduled exam date|
Using the Exam Accommodation Program
- Register with DSS. If you previously registered with the office, there is no need to reregister unless your disability has changed significantly and new exam accommodations are required.
- Request your letters for professors at the beginning of each term. The letters will be emailed to your mail.usask.ca email address within 48 hours. Print the letters and take them in person to your professors as early in the term as possible.
- Fill out an Exam Accommodation form for each exam you wish to write through DSS, within the applicable deadlines.
- To confirm that your exam arrangements have been made, log back into the Exam Accommodation form.
You will see a chart that lists all the exams you have requested to
write through DSS this term. Once the exam status is set to “Scheduled”
your exam arrangements have been finalized. At that point, please note
the date, time, and location of your exam(s). You may see these exam
status “codes” on your exam chart:
- Your request was received by our system.
- We require more information before proceeding and have contacted you or your instructor.
- In Progress:
- We are working on your accommodations.
- The accommodations are made. Please note the time and location of your exam(s).
Types of Accommodations
The types of accommodations a student uses depends on the recommendations made by the student’s physician or psycho-educational assessment. Typical accommodations include:
- Extra Time:
- Time and a half or double time.
- Room Alone:
- A private exam room.
- Quiet Space:
- Quiet space, shared with a few other students.
- A person who works one-on-one with the student, to write the answers to exam questions verbatim.
- A person who works one-on-one with the student, to read the questions and/or the student’s written answers aloud.
- A non-networked computer or laptop.
Other types of accommodations are available, as well, and are determined by a student’s medical documentation or psycho-educational assessment. For more information, contact DSS.
If you must defer an exam, notify your instructor as soon as possible and ask if you can write the exam at an alternate date and time. If you have difficulties negotiating a new date and time with your instructor, please contact the DSS Exam Office. If your instructor grants permission, and you will be writing the deferred exam through DSS, please remember that you need to submit an Exam Accommodation form at least 2 weeks prior to the exam date.
Within three business days of the scheduled final exam date, notify your professor and the Dean’s Office of the college you are enrolled in. You will be required to fill out an application to write a deferred final examination. The application must be submitted to your Dean’s office, along with medical documentation in the form of a doctor’s note written on a prescription pad. The note simply has to say that you were unable to write the exam for medical reasons. Your disability or specific medical information does not need to be noted. You must also include a fee with your application:
- $40.00 for each regular deferred final (regular deferreds are written on prescheduled dates);
- $80.00 for each special deferred final (a special deferred is written on a date mutually agreed on by the course instructor and the student) .
If your application is approved, you will need to visit the DSS Exam Accommodation Office in person, to fill out a paper Exam Accommodation form at least two weeks prior to your exam date. If you have been approved for a regular deferred final, you will receive a letter from your Dean’s Office, advising you to check the Examinations website to find out the date of your exam.
If you will not be coming to write an exam you requested, you must cancel your arrangements with DSS. If you do not cancel at least 24 hours in advance, we reserve the right to charge a $35 administrative fee. Once the fee is charged, you will not be able to access the online exam accommodation form until the fee is paid in full.
Changing an exam date
DSS will not change an exam date without the instructor’s permission. If you have medical documentation that supports spacing your exams, or if you have two finals in one day, you may be able to change an exam date. It is your responsibility to talk to your instructor to negotiate a new date and time before submitting your exam accommodation forms. DSS is unable to change exam dates once the original deadline date has passed.
The Centre for Continuing & Distance Education (CCDE) offers off-campus courses, including correspondence and online classes. If you are taking a class through the CCDE and require exam accommodations please ensure that you fill out both the CCDE’s application to write exams at a special centre (included in the Student Information Handbook provided by the CCDE) and the Exam Accommodation form required by DSS within the applicable deadlines.