U of S Policies & Regulations

The University has policies and regulations on all areas of its operations.  Here are some of the policies which are particularly relevant to students and faculty.

Course Delivery and Examinations

As articulated in the University of Saskatchewan Learning Charter, students will be provided with a clear indication of what is expected in the course, and what they can do to be successful in achieving the learning objectives of the course. Assessments of student learning will be transparent, applied consistently, and congruent with course objectives. Students will receive prompt and constructive feedback on their learning progress at regular intervals throughout the course.

For procedures on course delivery and examinations, see the Academic Courses Policy on course delivery, examinations, and assessment of student learning, and the policy on Academic Accommodation and Access for Students with Disabilities.

Student Appeals

A student who is dissatisfied with the assessment of his or her work or performance in any aspect of evaluation, grading and academic standing should consult the University Council Policy on Appeals of Evaluation, Grading and Academic Standing.

These procedures for student appeals in academic matters describe the process to be followed in appealing the assessment. Appeals based on academic judgment follow a step-by-step process including consultation with the instructor and re-reading of written work or re-assessment of non-written work. Appeals that assessment was affected by factors other than academic judgment (for example, where discriminatory treatment is alleged that affected academic assessment) also follow a step-by-step process including application for a university-level appeal board.

Accommodation and Access

The University fosters diversity, inclusiveness, and student success by providing that students with disabilities are not discriminated against; and that they receive equal opportunities for academic success and personal development. Students and faculty should consult the office of Disability Services for Students, which can authorize accommodations. For more information, consult the policy on Academic Accommodation and Access for Students with Disabilities.

Student Conduct

The University expects students to exhibit honesty and integrity in their academic endeavours and to behave responsibly and in a manner that does not interfere with the mission of the University or harm the interests of members of the University community.

The University of Saskatchewan Act 1995 gives University Council the responsibility for student discipline in matters of academic dishonesty, and gives Senate the responsibility to make bylaws respecting the discipline of students for any reason other than academic dishonesty. In addition, the Act gives the President of the University or their designate the right to suspend a student for unacceptable conduct in either area. A student has the right of appeal.

The Policy on Student Discipline encompasses two sets of procedures:

This policy establishes guiding principles and expectations for student behaviour at the University of Saskatchewan

1. Student Conduct in Non-Academic Matters: The Senate procedures for Standard of Student Conduct in Non-Academic Matters and Procedures for Resolution of Complaints and Appeals applies to student behaviour which does not relate to academic studies.  The Standard for Student Conduct in non-academic matters is breached when a student behaves in a manner that

  • disrupts or threatens to disrupt any of the activities of the University;
  • harms or threatens to harm members of the University community, including students, faculty, or other staff of the University; or
  • harms or threatens to harm the property of the University.

Procedures

Complaints about non-academic student conduct are handled through Alternative Dispute Resolution for complaints which can be dealt with by negotiation or mediation,  or by a Hearing Board for complaints which may result in more significant penalties such as probation, suspension or expulsion.  Further appeal of a hearing board decision or penalty is permitted only on grounds of jurisdiction, procedural error, bias or new evidence.

2. Student Academic Misconduct: "Academic Misconduct" is the term the University uses to describe cheating.  Types of cheating are listed in the Student Academic Misconduct Regulations of University Council summarized here. The standard for student academic misconduct is breached by the following behaviours:

  1. Providing false or misleading information or documentation to gain admission to the University or any University program;
  2. Theft of lecture notes, research work, computer files, or academic materials prepared by another student or an instructor;
  3. Using work done in one course in fulfillment of the requirements of another course unless approval is obtained from the instructor by whom the material is being evaluated;
  4. Presenting the work of someone else as one's own;
  5. The supply of materials prepared by the student to another student for use by that student as the work or materials of that student;
  6. Alteration or falsification of records, computer files, or any document relating to a student's academic performance;
  7. Violation of the university's research integrity policy;
  8. Fabrication or invention of sources;
  9. Failure to observe any stated rule with regard to the procedure used in an examination (or any activity undertaken for academic credit) where such a failure could result in the student gaining relatively greater credit;
  10. Altering answers on a returned examination;
  11. When prohibited, removing an examination from the examination room;
  12. Seeking to acquire or acquiring prior knowledge of the contents of any examination question or paper with the intention of gaining an unfair advantage;
  13. Possessing or using notes or other sources of information or devices in an examination not permitted by the course instructor;
  14. Consulting or seeking the assistance of others when writing a "take home" examination unless permitted by the course instructor;
  15. Providing false or misleading information with the intent to avoid or delay writing an examination or fulfilling any other academic requirement;
  16. Failing to observe the terms of any undertaking of non-disclosure given in connection with an examination;
  17. Misrepresenting or conspiring with another person to misrepresent the identity of a student writing an examination or engaging in any other form of assessment;
  18. Knowingly doing anything designed to interfere with the opportunities of another person to have his or her contribution fully recognized or to participate in the academic program;
  19. Preventing others from fair and equal access to University facilities or resources including library resources;
  20. Using or attempting to use personal relationships, bribes, threats or other illegal conduct to gain unearned grades or academic advantages;
  21. Knowingly assisting another person engaged in actions that amount to academic dishonesty;
  22. Plagiarism: the presentation of the work or idea of another in such a way as to give others the impression that it is the work or idea of the presenter. Adequate attribution is required. What is essential is that another person have no doubt which words or research results are the student's and which are drawn from other sources. Full explicit acknowledgment of the source of the material is required.
  23. Unprofessional conduct or behaviours that occur in academic or clinical settings or other work placements, or that are related to the student's area of professional practice.

Procedures
When an instructor believes a student has cheated, these following procedures are used:

Informal procedure: Sometimes misconduct is the result of carelessness, misunderstanding of the rules, or miscommunication.  In such cases, the instructor may discuss the matter with the student informally.  The instructor has the authority, with the concurrence of the student, to:

  • reduce the grade on the assignment or exam, to as low as a zero;
  • require the student to rewrite the assignment or exam.

A penalty imposed by the instructor and agreed to by the student is not reported to the student's college or marked on a student record.

Formal procedure: For more serious misconduct, or in cases where the student disagrees that an offense was committed, a college hearing board will hold a hearing on the matter.  Procedures for hearings are described in the Regulations.  The hearing board has the authority to:

  • reprimand or censure the student;
  • reduce the grade on the assignment, exam, or entire course, to as low as zero;
  • require the student to rewrite the assignment or exam
  • require the student to submit an essay or a presentation on academic misconduct;
  • suspend or expel the student;
  • postpone, deny or revoke a student degree, diploma or certificate.

A penalty imposed by a Hearing Board is reported to the student's college and to the university.  A penalty of revocation, suspension or expulsion is marked on a student record.  A finding of misconduct in research funded by an external agency is reported to that agency.  Further appeal of a college hearing board decision or penalty is permitted only on grounds of jurisdiction, procedural error, bias or new evidence.

Presidential Suspension
Under The University of Saskatchewan Act (1995) Section 79, the President has the authority to immediately suspend a student to avoid disruption in university activities, protect other members of the university community, or protect university property.  This suspension may be appealed through the procedures listed above.  

Copyright

Copyright Compliance

The University of Saskatchewan is committed to the respect of intellectual property.  It is the responsibility of each individual to comply with copyright considerations.  Compliance with federal copyright legislation and University license agreements is expected of all members of the University community.  Students should be advised that noncompliance may result in legal and/or disciplinary action.  For more information or assistance in copyright related matters, please see below or contact copyright.help@usask.ca or consult the Copyright webpage.

Audio Visual Media

Following the November 2013 amendments to the Canadian Copyright Act, it is no longer necessary to purchase a public performance license when showing legal commercial copies of audio visual material for educational purposes.  Please note, however, that if you are showing audio visual material for non-educational purposes, purchasing a public performance license will still be necessary.  For assistance, contact: Marilyn Voinorosky, Copyright Office, Marilyn.voinorosky@usask.ca  306-966-4261

Computer Programs and Software Licenses

All users of computer software are subject to the copyright law of Canada and individual licensing agreements as provided by each software supplier. Circumstances in which a copy of software may be made are governed by the software licensing agreement. For additional information, contact Information and Communications Technologies, Tel: 306-966-4817.

Published Works

The Copyright Act  governs the reproduction of published works. For additional information contact Corporate Administration, Tel: 306-966-8817.

Freedom of Information and Protection of Privacy Act

Confidentiality of personal information and protection of privacy are governed by University policy and The Local Authority Freedom of Information and Protection of Privacy Act.

The University of Saskatchewan collects and maintains information about students that is necessary for admission, registration and other fundamental activities related to being a member of the University of Saskatchewan community and to attending a public post-secondary institution in the Province of Saskatchewan.

In signing the application for admission, all applicants are advised that the privacy of all personal information they provide, as well as any other personal information placed in their student record, will be protected and that the use or disclosure of such personal information will be in compliance with the Act and applicable University policy.

If you have any questions or concerns regarding use or disclosure of your personal information, please contact the Access and Privacy Officer, Tel: 306-966-8596 or email privacy@usask.ca.

IT Policies and Appropriate Use of University Computing Facilities

The University expects students to use the computer and network services provided to them responsibly.  This includes complying with the law, complying with policy and procedures (both University and other Internet sites), not obstructing others’ use of the service, not seeking or disclosing others’ personal information, and not sharing the student’s login information or accounts with others.  Students have a reasonable expectation of privacy, but student information may be viewed as required when there is a business need.

 For information, please visit the Computer Use Policy, the Electronic Mail Policy and the Data Management, Data Assess and Data Use Policy

The University expects students to ensure their electronic equipment (laptops, tablets, etc.) has adequate protection from Internet-based attacks and is kept free from infection.  Equipment that does not have adequate protection or is infected may be denied access to University services, including network access.

 For information, please visit the Network Security Policy

 For additional information, contact Information and Communications Technologies, Tel: 306-966-4817.

Trademarks

All uses of the term "University of Saskatchewan" and University of Saskatchewan trademarks, U of S Colleges, Huskie and other names, coat of arms, motto and logos (including all designs, trademarks, service marks, logo graphics, character logos and/or symbols that have come to be associated with the University) must receive approval.  Use by colleges, departments, student clubs or organizations, intramural teams and commercial enterprises require approval of the President or designate(s).  Please see the contact information below to obtain permission.

University colleges, departments, student clubs or organizations and intramural teams wishing to reproduce the University's marks on goods for re-sale/distribution, signage, or University stationery and publications must first obtain University trademark approval.

The visual identity guidelines are maintained by Marketing and Communications and governed by the U of S Policy on Commercial and Non-Commercial Use of the University Trademarks.

For more information, call (306) 966-6607 or visit communications.usask.ca or email communications@usask.ca

Class Recording

A new section has been added to the Academic Courses Policy regarding procedures for recording of classes.  

The University is committed to providing accessibility and flexibility for student learning and seeks to foster knowledge creation and innovation.  Recording of lectures and other classroom activities can contribute to these goals.

Classes at the University of Saskatchewan may be recorded for learning or research purposes, subject to the rules and procedures stated in this policy.

With permission of instructors, presenters, and students, and following the procedures outlined in the policy, the University of Saskatchewan supports and encourages the audio and video recording of lectures and other learning activities for purposes of teaching, learning and research.  For more information about class recording procedures, see Section 5 of the Academic Courses Policy.

Course Syllabus

Updated procedures regarding the course syllabus have been added to the Academic Courses Policy.

The syllabus is a public document that provides details about a particular offering of a class for enrolled students.  It is also useful for recruiting prospective students and sharing information about University of Saskatchewan courses with the broader community.

Instructors must make the syllabus available to Department Heads prior to the start of the course, and to all enrolled students at the beginning of the class. Syllabi should be posted on the Blackboard Open Courseware site or a publicly accessible departmental website.

For more information about course syllabus and the U of S syllabus template, consult the Gwenna Moss Centre for Teaching Effectiveness syllabus webpage.

Links to Policies

University policies are listed here. Other university policies of interest to students include:

Care and use of animal in research

Fieldwork and Associated Travel Safety

Research involving human subjects

Student Accident Benefit

Waiver of Tuition Fees for Senior Citizens

 

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