Manage your program

Are you doing everything you need to do to ensure you will graduate within the timeline given for your degree? Make sure you:

Supervisor relationships

The relationship between you and your supervisor plays an important role in your success. Make sure you cultivate a productive working relationship by knowing what is expected of you and what you can expect from your supervisor.

Thesis and Dissertation

The thesis is an essential element of a research-based graduate degree. The thesis describes why the research work was undertaken, justifies the methods used, and provides an interpretation and analysis of the results. Get guidelines on Thesis preparation, Defence Rules and directions on how to submit your Thesis (ETD).

Students who defend their thesis prior to the end of a term may be eligible for a pro-rated tuition refund

Appeals, extensions, and leaves

There may be situations where graduate students need to pursue an academic appeal, leave of absence, or extension to time in program. 

Academic Help

Student Learning Services provices the the following workshops and resources:

  • Grad Help workshops cover a range of academic topics and are delivered by experienced volunteer graduate students and occassionaly faculty and recent PhDs. These workshops are delivered from September to March. 
  • Graduate Writing Workshops cover topics such as structure, style, formatting, writing proposals and revising your work. These workshops are scheduled from September through March. 

Teaching and professional skills

Teaching

The GMCTE offers workshops, non-credit courses and resources for graduate students who are new to teaching and who already have some experience but want to learn more.

Professional Skills

There are a variety of ways to build your professional skills as a graduate student, by attending courses and workshops held on campus.

Program completion and Convocation

In order to be eligible to graduate and participate in convocation, the student must:

  1. Have met all program requirements within timelines;
  2. Have the thesis (if applicable) successfully completed and defended and necessary documentation electronically submitted (ETD) prior to the stated deadline;
  3. Be currently registered in the term in which program requirements were completed, including the defence and completion of necessary revisions to the thesis (if applicable);
  4. Ensure all outstanding fees are paid to the University.
  5. Apply to graduate
  6. Make sure your personal info is up-to-date and prepare for convocation (order gown and tickets, etc.)

Doctoral Exams & Schedule

Final date for Oral Examinations and for Departments to submit all supporting documentation, indicating completion of the graduate degree, in order to graduate:

  • Fall Convocation - September 19, 
    if September 19 falls on a weekend/holiday, the first business day prior  to September 19

  • Spring Convocation - - Final submission date is April 12, or 
    if April 12 falls on a weekend/holiday, the first business day prior to April 12

Course-based program
If you are in a course-based program, apply to graduate and inform your department when you are complete so the proper paperwork may be forwarded from your department.

Devolved award recipient
If you are a current recipient of a graduate scholarship in a non-devolved department, please inform the Awards area in CGSR (966-5760) when you will be defending your thesis. Students are financially responsible for any payments given in error.

To Whom It May Concern” letters 

  • No “To Whom It May Concern” letters will be produced until all paperwork is complete – in the case of project or course based students, the convocation check needs to be done before the letter will be produced.
  • if you require a letter for visa or job purposes, the CGSR office needs time to work on all the requests and needs three days to process your request correctly.

Policies and Contacts