Access and Equity Services

If you require an academic accommodation due to a disability, religious reason, your family status or your gender identity, register with AES. Services and programs provided by AES are only available to students who have registered with AES. 

Registration with AES is a 3-step process

You can register with Access and Equity Services (AES) at any point during your studies. However, we encourage students to register with AES as early as possible before the beginning of classes. You must register with AES before our exam accommodation request deadlines in order to request accommodations for exams. Review our exam accommodation request deadlines.

1. Obtain required documentation
2. Complete our online pre-intake form & include your required documentation
3. Attend an intake appointment

Step 1: Obtain required documentation

You must provide appropriate documentation to register with AES. Depending on your circumstances, different documentation is needed:

1. Medical-based disabilities and pregnancy: A licensed health care practitioner must fill out an AES Medical Questionnaire.
   1. medical-based disabilities can include physical disability, neurological impairment (including ADHD), mental health disorder, chronic illness, addiction, temporary medical condition (for example, a broken limb or resulting from surgery)
2. Learning disabilities: A psycho-educational assessment completed within the last five years by a registered psychologist who is licensed to diagnose must be provided.
3. Religion/Creed: you must complete the AES Religion/Creed Accommodation Request Form
4. Family status: you must complete the AES Family Status Accommodation Request Form
5. Gender identity or other protected categories and prohibited grounds not listed: you must provide a statement that includes the following:
   1. describe the specifics of your situation
   2. the barriers you are encountering, and what steps, if any, you have taken to ease those barriers.
6. Service and Support Animals: All students using animals for the purpose of accommodation (including service animals) must register with AES before assistive animals may access campus spaces (including Residence). Please contact aes@usask.ca to receive required forms and registration instructions. 

Step 2: Complete our online Pre-Intake Form & include your required documentation

Have your required documentation available in a scanned PDF or similar format before filling out the Pre-Intake Form. Please do not submit image files. If you do not know how to scan documents into PDF format using your smartphone refer to these guides:

• How to scan documents using the Microsoft OneDrive app
• How to scan documents on iOS or iPadOS

Provide information in all required fields and when instructed, attach your required documentation.

If you are unsure of which documentation you need, or require accommodations or assistance in completing the Pre-Intake Form, contact our front desk at aes.advising@usask.ca or 306-966-7273.

Step 3: Attend a registration appointment

After your Pre-Intake Form submission has been reviewed, you will be contacted via your USask email to schedule a registration appointment with an advisor through Accommodate.

If you have questions, review our how-to articles. If you can't find what you're looking for, contact us at aes@usask.ca or use our online form to ask us a question.

• AES PAWS channel
• AES Medical Questionnaire
• AES Religion/Creed Form
• AES Family Status Form

USask is guided by Saskatchewan's Human Rights legislation and the university's Duty to Accommodate policy.

Accommodations are supports or services that allow a student with a disability, or other accommodation needs, a fair opportunity to engage in academic activities and fulfill essential course and program requirements. Accommodations are meant to level the playing field for students; they are never meant to provide an advantage to students. Accommodations are not the same as modifications; you must still meet the learning outcomes of your program.

How are they administered?

Some accommodations can be arranged by an instructor (e.g. record lectures, extensions for assignments) while other accommodations are managed by AES. Accommodations managed by AES include classroom changes, exam accommodations, assistive technology, note-taking, and alternative format materials.

If you have a student in your class that needs accommodations and you have questions, please contact us.

• aes@usask.ca

Instructor guide for supporting students who require academic accommodations

Instructors can find information on accommodating students’ academic needs, including updates for online learning and various support programs.

• Instructor guide
• Using appropriate pronouns

As of September 2024, the AES Exam Centre is now located within the Williams Building at Room 344, Third Floor, 221 Cumberland Ave N.

A centralized exam location for students registered with Access and Equity Services who have exam accommodation requirements, the Access and Equity Services Exam Centre includes a lounge space that can be used before exams begin.

The accessible entrance and elevator are located at the rear entrance at the southeast corner of the building.

 

• aesexams@usask.ca
• 306-966-1856

If you need help using our resources or have questions about AES or academic accommodation, check out the information below.

Search USask

• Frequently asked questions
• AES PAWS channel